I've figured out how to use google sheets to make the proficiency system paperless. It has worked incredibly better. Here are the tutorial videos to make your own:

How it works when set up

Setting up your own sheet

Seating ensemble by proficiencies (Bonus Option)

If you're still looking for the paper sheets to hand kids verstion, that's below:

The excel file has a macro (this may set off a warning), the macro can be run by pressing ctrl+r while the spreadsheet is open. The macro window looks like this:

It's a great way for entering the student information into the spreadsheet for it to count

The word document is a mail merge from the excel document. It will allow you to process an individual sheet for each student in seconds.